Management and Program Assistant
Specialized assignments include the following:
Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (e.g., promotions, details, resignations, certifications, etc.).Coordinates questions with the Servicing Personnel Office (SPO) regarding personnel actions, routine discrepancies, and missing/vague guidance. Incumbent maintains and updates organizational systems to ensure accurate accounting of staff levels, employee position assignments and employee status. Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences. Incumbent collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements. Modifies and maintains automated systems for tracking obligations and expenditures for funds throughout the execution phase of the annual operating budget cycle. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meets criteria for expenditures. Incumbent ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines. Incumbent performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences. Incumbent utilizes travel system to initiate, complete, review compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credential for FAA employees, contract employees, and visitors. Incumbent independently uses a variety of software to prepare narrative and statistical reports, graphs, and charts. Incumbent accomplishes work under the general supervision and minimal oversight of a team lead or higher level professional. Demonstrates considerable independence in planning time, and coordinates only as needed with a manager or more experienced employee to prioritize assignments and use assigned resources. Incumbent has established policies/procedures that provide guidance for most assignments, but allow some discretion for the employee to select the most appropriate approach (es) or to recommend new approaches. Contacts are typically internal and external. Internal contacts frequently involve managers and employees from more than one. Organizational unit, major subdivision, and/or LOB/SO to share information, coordinate efforts, and discuss the status of assignments. External contacts typically are with customers and other parties on routine matters that relate to the professional or technical occupation that is being supported. Incumbent resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Provides guidance to lower level support staff members for handling routine problems and issues. lncumbent's work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities. Completed work is accepted without without significant changes. To qualify for this position you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-E, FG/GS-7-8. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in, or related to, the position to be filled.Specialized experience may include but is not limited to:
Initiating requests for personnel actions; maintaining and updating organizational systems; tracking obligations and expenditures of funds (budget); performing time and attendance duties; developing, resolving and making recommendation for solutions; initiating and validating travel authorizations and vouchers; and using a variety of software to prepare narrative and statistical reports, graphs, and charts.Qualification requirements must be met by closing date of this vacancy announcement.As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.In lieu of providing a KSA narrative response in the text box listed below each KSA or Other Factors, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSA's listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories:
score order, category grouping, or alphabetical and referred to the selecting official for consideration.
Estimated Salary: $20 to $28 per hour based on qualifications.
Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (e.g., promotions, details, resignations, certifications, etc.).Coordinates questions with the Servicing Personnel Office (SPO) regarding personnel actions, routine discrepancies, and missing/vague guidance. Incumbent maintains and updates organizational systems to ensure accurate accounting of staff levels, employee position assignments and employee status. Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences. Incumbent collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements. Modifies and maintains automated systems for tracking obligations and expenditures for funds throughout the execution phase of the annual operating budget cycle. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meets criteria for expenditures. Incumbent ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines. Incumbent performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences. Incumbent utilizes travel system to initiate, complete, review compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credential for FAA employees, contract employees, and visitors. Incumbent independently uses a variety of software to prepare narrative and statistical reports, graphs, and charts. Incumbent accomplishes work under the general supervision and minimal oversight of a team lead or higher level professional. Demonstrates considerable independence in planning time, and coordinates only as needed with a manager or more experienced employee to prioritize assignments and use assigned resources. Incumbent has established policies/procedures that provide guidance for most assignments, but allow some discretion for the employee to select the most appropriate approach (es) or to recommend new approaches. Contacts are typically internal and external. Internal contacts frequently involve managers and employees from more than one. Organizational unit, major subdivision, and/or LOB/SO to share information, coordinate efforts, and discuss the status of assignments. External contacts typically are with customers and other parties on routine matters that relate to the professional or technical occupation that is being supported. Incumbent resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Provides guidance to lower level support staff members for handling routine problems and issues. lncumbent's work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities. Completed work is accepted without without significant changes. To qualify for this position you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-E, FG/GS-7-8. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in, or related to, the position to be filled.Specialized experience may include but is not limited to:
Initiating requests for personnel actions; maintaining and updating organizational systems; tracking obligations and expenditures of funds (budget); performing time and attendance duties; developing, resolving and making recommendation for solutions; initiating and validating travel authorizations and vouchers; and using a variety of software to prepare narrative and statistical reports, graphs, and charts.Qualification requirements must be met by closing date of this vacancy announcement.As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.In lieu of providing a KSA narrative response in the text box listed below each KSA or Other Factors, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSA's listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories:
score order, category grouping, or alphabetical and referred to the selecting official for consideration.
- Department:
0344 Management And Program Clerical And Assistance - Salary Range:
$46,320 to $69,482 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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